Built for buying operations
Most retail jewelry inventory systems are built for stores that buy from suppliers and sell to customers. Black Diamond Pro is built for operations that buy from sellers — and then decide what to do with each piece. Every item is tracked from intake through appraisal, into inventory, and out through melt, wholesale, or retail sale.
Every item type has its own set of fields — not a generic product record adapted from retail inventory software.
Rings, chains, bracelets, earrings, pendants, brooches, bangles, and sets. Fields: subcategory, metal type, karat, metal color, stamped karat, hallmarks, stone count, center stone type and carat, total carat weight, ring size, length.
Diamonds and colored stones with GIA-standard grading fields: shape, carat weight, color, clarity, cut, polish, symmetry, fluorescence, measurements, table and depth percentages, lab name, cert number, and laser inscription.
Brand, model, reference number, serial number, year, movement type and caliber, case material and diameter, bracelet material, dial color and type, bezel type, water resistance, box, papers, and extra links.
Coins, bullion, medals, collectibles, and anything that doesn't fit the other categories. Fields include denomination, mint mark, coin grade, grading service, slab cert number, quantity, and fully customizable JSON fields for anything else.
Inventory isn't static in a buying operation. Items move through defined stages, and each transition is tracked.
Item enters the system during an appraisal session. Weight, karat, photos, and offered amount recorded.
Seller accepts the offer. Item moves into inventory. Cost basis set from the accepted amount.
Item sits in inventory. Current melt value updates with live spot price. Decision pending.
Lifecycle path assigned: melt, wholesale flip, retail flip, consignment, hold, or return.
Item assigned to a melt batch. Batch sent to refinery. Payout recorded. Margin calculated.
Item sold via invoice. Sale price recorded against cost basis. Margin calculated automatically.
Retail jewelry POS systems are built around a supplier-to-customer model: you order from a vendor, receive inventory at a cost price, and sell to end customers at a marked-up retail price. The inventory record reflects that — a product with a SKU, a cost, a retail price, and a quantity on hand.
Buying operations don't work this way. Items come in one at a time from individual sellers. The "cost" is what you offered against a spot price you locked at session creation. Items may go to the refinery, not to a retail customer. Some get wholesale-flipped before they ever touch your case. Some are returned. The lifecycle is fundamentally different, and a system built for the wrong workflow creates friction at every stage.
Black Diamond Pro starts from the buying workflow. The intake form, the spot pricing lock, the seller CRM, the melt batch, and the lifecycle tracking are all built around how items actually move through a buying operation — not adapted from a retail model.
Four types: jewelry (rings, chains, bracelets, etc.), loose stones (with GIA grading fields), watches (brand, reference, movement details), and unique items (coins, bullion, collectibles, and custom fields for anything else). Each type has its own purpose-built fields — not a generic product record.
Retail POS systems are built for selling finished jewelry to customers. Black Diamond Pro is built for buying operations — intake from sellers, appraisal, offer, lifecycle decisions (melt, wholesale, retail, hold), and disposition tracking. The cost basis, melt batch, and seller CRM are all built for buying, not adapted from retail.
Yes. Items marked for melt are added to melt batches directly from inventory. The batch tracks which items went in, their weights and karats, and the estimated melt value at current spot. When the refinery returns a payout, you record it against the batch. Margin per item and per batch is calculated automatically.
Yes. Multiple photos from any device at intake, stored permanently with the item record, visible at every lifecycle stage.
Yes. Fully searchable by item number, seller, status, metal type, karat, date range, location, and other fields. Filter to see only available items, items in a specific status, or items from a specific seller.
Yes. Black Diamond Pro runs in any modern browser on any device. No software to install, no app required. Phone, tablet, or desktop — the full inventory system is accessible from anywhere.
Inventory built for buying
Short, focused demos. Tell us what you're tracking now and where it breaks down, and we'll show you exactly how Black Diamond Pro handles it.