For gold dealers & buying operations
Most gold dealers run two separate systems — one for buying at the counter and another for tracking what they send to the refinery or move to wholesale. Black Diamond Pro connects them. Buy, track, decide, melt or sell — all in one platform, all linked to the same item record.
Every piece of gold or jewelry that comes through the door eventually has to go somewhere. The high-karat scrap goes to the refinery. The 14K chain in decent condition might flip wholesale. The estate ring with a stone goes to the case for retail. The watches go to a specialist. Each decision is different, and each one has a different margin profile.
The problem is that most buying operations track the purchase side carefully and the sell side loosely. Items accumulate in a spreadsheet or a safe without a clear accounting of what was paid, what it's worth today at current spot, and which disposition path makes the most sense.
Black Diamond Pro tracks both sides. Every item carries its cost basis from the moment it's purchased. When you decide what to do with it — melt, sell wholesale, sell retail, or hold — that decision is recorded in the same system. When it's gone, the margin is calculated automatically.
Building a melt batch is one of the most data-intensive operations in gold dealing. Black Diamond Pro handles it without a separate spreadsheet.
Add items directly from your inventory to a melt batch. Weight, karat, and cost basis carry over from each item's purchase record. No re-entry, no transcription. The batch knows exactly what went into it and what you paid for each piece.
When you send the batch to the refinery, Black Diamond Pro shows the estimated payout based on current spot and each item's weight and karat. When the refinery returns the final figure, you record the actual payout against the batch. The spread between projected and actual is visible per item and per batch.
Every item in the melt batch has its cost basis from when you bought it. The refinery payout is applied across the batch, and the margin — what you recovered versus what you paid — is calculated and recorded automatically. The loop is closed in the same system where you opened it.
Black Diamond Pro tracks items through every stage — not just the purchase.
Item enters as part of a seller appraisal. Weight, karat, photos, and offered amount recorded. Spot price locked.
Seller accepts the offer. Item moves to your inventory. Cost basis is set from the accepted offer amount.
Item is in your inventory, awaiting a disposition decision. Current melt value updates with live spot price.
You assign a lifecycle path: melt, wholesale flip, retail flip, consignment, hold, or return to seller.
Item is added to a melt batch. Batch is sent to refinery. Final payout recorded against cost basis.
Item is sold. A sell invoice is issued. Sale price recorded against cost basis. Margin calculated.
When you sell a piece — to a retail customer, a wholesaler, another dealer, or a private buyer — you issue a sell invoice directly from Black Diamond Pro. The invoice links to the item's existing record, so the complete history from intake to sale is connected in one place.
Sell invoices include itemized line items, payment tracking (cash, check, transfer, or split payments), tax if applicable, and a printable format for the buyer. They're stored with the item record and searchable by customer, item, date, or amount.
Black Diamond Pro manages both sides of a dealing operation. On the buy side: appraisals, locked spot pricing, and seller records. On the sell side: lifecycle decisions per item (melt, wholesale, retail, hold), melt batch assembly with refinery payout tracking, and sell invoices for retail or wholesale dispositions. The item record connects both sides so your cost basis and final recovery are always in the same place.
You build a melt batch by adding items from your inventory. Weight, karat, and cost basis carry over from each item's purchase record. When the refinery pays out, you record the final amount against the batch. Black Diamond Pro calculates the spread between what you paid and what you recovered, per item and per batch.
Yes. Black Diamond Pro includes sell invoicing for retail, wholesale, and dealer transactions. The invoice links to the item's existing record so the full history from intake to sale is connected. Invoices track payment method, support partial payments, and generate a printable copy for the buyer.
Yes. Cost basis is set when you purchase an item and tracked through its lifecycle. When the item is sold or melted, the margin is calculated automatically. The analytics module shows P&L by metal type, item type, and time period so you can see which parts of your operation are most profitable.
Yes — that's the core use case. You buy at the counter, items flow into inventory, you make disposition decisions, and items exit through melt, wholesale, or retail. The full buy-to-sell cycle runs in one platform without any data re-entry between the two sides.
Full buy-to-sell cycle
Short, focused demos. Tell us what your current setup looks like and we'll show you exactly where Black Diamond Pro connects your buy and sell sides.